Shortening the delivery time for minutes from 20 days to a maximum of 3 days
Advanced Media Corporation (Headquarters: Toshima-ku, Tokyo; Chairman and CEO: Kiyoyuki Suzuki; hereinafter, "Advanced Media") provides minutes solutions through its unified platform "VoXT One," which has the No. 1 market share in Japan.*The transcription assistance application "ScribeAssist," which is equipped with AmiVoice, an AI voice recognition system developed by Yahoo! JAPAN, has been introduced at Nagasaki City Hall in Nagasaki Prefecture, where it has significantly reduced the time required to create meeting minutes.
Previously, Nagasaki City Hall outsourced the transcription of meeting minutes to an external agency, and it took about 20 days from the time of request to the time of delivery. Since revisions had to be made after delivery, it took a lot of time to complete the minutes, and the task of creating minutes was a heavy burden on the assembly secretariat.
To solve these issues, Nagasaki City Hall decided to introduce ScribeAssist, a software that converts meeting audio into text in real time, streamlining the process of creating meeting minutes.
While gathering information about solutions for creating minutes used by other municipalities, we conducted a trial of "ScribeAssist," which has been adopted by many municipalities. The decisive factors in deciding to officially adopt the solution were the fact that it achieved improved work efficiency during the trial period, its track record of adoption in over 800 municipalities, and the abundance of examples of its use in assemblies.
Currently, when creating minutes of plenary sessions, the transcription is first done using "ScribeAssist," and the transcription results are then provided to an external contractor who is then asked to create the minutes. Thanks to these improvements to the workflow, the time from request to delivery has been shortened from 20 days before the introduction to around 3-10 days, significantly improving the efficiency of creating minutes. In addition, because the content of remarks is transcribed in real time, it is now possible to check and output the content of remarks in real time during the plenary session. This has made a significant contribution to speeding up information sharing and improving the accuracy of information during parliamentary sessions, when speed and accuracy are required.
Advanced Media will continue to promote the expansion of solutions that utilize AmiVoice, an AI voice recognition system, to help local governments and companies that face challenges in creating meeting minutes improve their business efficiency and reform working styles.
Comment from Nagasaki City Hall
The introduction of "ScribeAssist" has reduced the burden of work related to creating minutes and made it more efficient. In addition, since audio is transcribed in real time, it is very useful during assembly sessions as it allows the content of comments to be checked smoothly. Furthermore, from February 2024, we started displaying subtitles in the public gallery of plenary sessions, which has made it easier for many people, including those with hearing impairments, to observe assembly sessions. We will continue to work to make the assembly more open to as many citizens as possible.
ScribeAssist Overview
Japan's No.1 in Market Share*"ScribeAssist," offered on "VoXT One," a platform that unifies multiple meeting minutes solutions equipped with AmiVoice, an AI voice recognition system from Yahoo! JAPAN, is a standalone transcription assistance application that can be used regardless of the type of meeting (online/offline) or the type of web conferencing system.
It supports real-time recognition and batch (audio file) recognition, allowing you to record conference audio, recognize speech, edit text, and output transcription content all in one stop.
It is equipped with many functions suitable for use in meetings, such as an AI speaker identification function, a keyword tagging function, a real-time subtitle display function, and a facilitation mode specialized for creating minutes.
In addition, as of September 2024, 9, the product name will change from the old "AmiVoice ScribeAssist" to the new "ScribeAssist."
https://voxt-one.advanced-media.co.jp/service/scribeassist/
VoXT One Overview
"VoXT One" is the No. 1 product in Japan that provides multifaceted support for creating minutes and improves efficiency.*It is a new platform that unifies multiple minutes solutions equipped with AmiVoice, an AI voice recognition system from AmiVoice. With one account, users can choose the optimal solution for their usage scenario, such as the standalone "ScribeAssist" or the cloud-based "ProVoXT." In addition, a variety of functions such as summary generation using GPT-1o and voice input solutions make it possible to streamline minutes creation work.
https://voxt-one.advanced-media.co.jp/
*Exhibitor: ecarlate LLC "Speech Recognition Market Trends 2024" Speech Recognition Software/Cloud Service Market
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